Understanding the Governing Documents of Palmetto Dunes POA

Palmetto Dunes Property Owners Association (PDPOA) operates under a set of governing documents that provide the legal and organizational framework for how the community is run. These documents define property standards, outline the rights and responsibilities of owners, and ensure Palmetto Dunes remains a safe, beautiful, and well-managed place to live and play.

The Hierarchy of Governing Documents

Like most community associations, PDPOA follows a legal hierarchy when it comes to its governing structure:

1. Federal, State & Local Laws
   All POA operations must comply with applicable laws—such as South Carolina’s Non-Profit Corporation Act, Planned Community Act and local Hilton Head Island ordinances. These take precedence over any POA rules.
2. Declaration of Covenants, Conditions & Restrictions (CC&Rs)
   Often called “the Covenants,” these foundational documents are recorded with the county and binds all property owners within Palmetto Dunes. It outlines property use restrictions, maintenance responsibilities, rights of access, and POA powers such as assessments and enforcement. The original was first recorded in 1968.
3. Articles of Incorporation
   These establish the PDPOA as a legal nonprofit entity in the state of South Carolina. They authorize the association to exist, operate, and represent the interests of its members. The PDPOA Articles were first recorded in August of 1977.
4. Bylaws of the POA
   The Bylaws guide how PDPOA functions as an organization, including how the Board of Directors is elected, how meetings are conducted, and how decisions are made. This is the primary document for understanding POA governance. Amended as recently as 2024.
5. Rules, Policies & Guidelines
   Adopted by the Board, these documents govern day-to-day community standards—such as short-term rental rules, security access, property maintenance guidelines, and lagoon use. They must align with the Covenants and Bylaws but are more easily updated to reflect current needs.

How These Documents Affect All Property Owners

Each governing document plays a direct role in shaping your experience as a homeowner:

• The Covenants protect the long-term character and property values of Palmetto Dunes.
• The Bylaws define your rights to participate in elections and community governance and committee participation.
• The Rules & Guidelines impact daily living, such as home modifications, safety procedures, and community access.

Can Owners Propose Changes?
Yes. Property owners have meaningful ways to shape the future of Palmetto Dunes:

• Covenants: An amendment to the PDPOA covenants require a notarized majority vote of ALL property owners and may need lender approval. This process ensures careful, community-wide consideration.
• Bylaws: Changes often require an approval of a majority of the Board and vote by a majority of the membership meeting quorum requirements.
• Rules & Guidelines: These are most often updated by the Board, with input from administration, committees and homeowners.

Your Voice Matters
Active homeowner involvement is vital to preserving the quality and vision of Palmetto Dunes. Whether attending Board meetings, serving on a committee, or voting in elections, your participation helps ensure our community evolves thoughtfully and in the best interests of all.